Latest Update: Tuesday 15th May 2012 02:40:20
Rios Presidente Hotel Meeting Facility at Rios Presidente Hotel in Brazil
Rios Presidente Hotel

Location.
Located in central Rio de Janeiro, Rios Presidente Hotel is within walking distance of Convent of St. Anthony and Catedral de Sao Sebastiao do Rio de Janeiro. Nearby points of interest also include Arcos da Lapa and National Library.

Hotel Features.
Rios Presidente Hotel's restaurant serves breakfast, lunch, and dinner. A bar/lounge is open for drinks. Room service is available 24 hours a day. The hotel serves a complimentary buffet breakfast in the restaurant. Recreational venue amenities: an outdoor pool and a sauna. This 3 star property has a business center and offers a meeting/conference room and technology support staff. Wireless and wired high speed Internet access is available in public areas (surcharges apply). Guest parking is limited, and available on a limited first come, first served basis (surcharge). Additional property venue amenities: a rooftop terrace, multilingual staff, and laundry facilities. A total renovation of this property was completed in 2009.

Guestrooms.
195 air conditioned guestrooms at Rios Presidente Hotel feature minibars and safes. Wired high speed and wireless Internet access is available for a surcharge. Televisions have cable channels. Guestrooms are all non smoking.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.

Some properties have extra fees for amenities or services that may apply even if you do not use them. Government fees or taxes also may be charged to you when you check in or check out. This property told us they will charge you for the following:

  • In room safe fee: BRL 5.25 per day
We have included all charges provided to us by the property. However, charges can vary, for example, based on length of stay or the room you book.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Self parking fee: BRL 20 per night
  • Fee for wireless Internet in all public areas: BRL 10 (for 24 hours, rates may vary)
  • Fee for in room wireless Internet: BRL 10 (for 24 hours, rates may vary)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.

Some properties have extra fees for amenities or services that may apply even if you do not use them. Government fees or taxes also may be charged to you when you check in or check out. This property told us they will charge you for the following:

  • In room safe fee: BRL 5.25 per day
We have included all charges provided to us by the property. However, charges can vary, for example, based on length of stay or the room you book.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Self parking fee: BRL 20 per night
  • Fee for wireless Internet in all public areas: BRL 10 (for 24 hours, rates may vary)
  • Fee for in room wireless Internet: BRL 10 (for 24 hours, rates may vary)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.

Windsor Guanabara Hotel Meeting Facility at Windsor Guanabara Hotel in Brazil
Windsor Guanabara Hotel

Location.
Near the airport, Windsor Guanabara Hotel is located in Rio de Janeiro's Downtown Santos Dumont Airport neighborhood and close to Candelaria Church, National Library, and Catedral de Sao Sebastiao do Rio de Janeiro. Nearby points of interest also include Arcos da Lapa and Museum of Modern Art.

Hotel Features.
Windsor Guanabara Hotel's restaurant serves breakfast, lunch, and dinner. A bar/lounge is open for drinks. Room service is available 24 hours a day. A complimentary buffet breakfast is served each morning. Recreational venue amenities: an outdoor pool, a health club, a sauna, and a fitness facility. This 3.5 star property has a business center and offers audio visual equipment. High speed (wired) Internet access (surcharge) is available in public areas. This Rio de Janeiro property has event space consisting of banquet facilities, conference/meeting rooms, and exhibit space. Concierge services and tour assistance are available. Guest parking is limited, and available on a limited first come, first served basis (surcharge). Additional property venue amenities: multilingual staff and laundry facilities. A total renovation of this property was completed in 2004.

Guestrooms.
542 air conditioned guestrooms at Windsor Guanabara Hotel feature minibars and safes. Bathrooms feature complimentary toiletries and hair dryers. Wired high speed Internet access is available for a surcharge. In addition to desks, guestrooms offer multi line phones as well as free local calls (restrictions may apply). LCD televisions have satellite channels. Also included are windows that open and welcome amenities. Guests may request extra towels/bedding and wake up calls. Housekeeping is available daily.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.
  • There are no room charges for children 9 years old and younger who occupy the same room as their parents or guardians, using existing bedding.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Valet parking fee: BRL 20 per day
  • Fee for high speed Internet (wired) in business center: BRL 25 per day (rates may vary)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.
  • There are no room charges for children 9 years old and younger who occupy the same room as their parents or guardians, using existing bedding.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Valet parking fee: BRL 20 per day
  • Fee for high speed Internet (wired) in business center: BRL 25 per day (rates may vary)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.

Novotel Rio De Janeiro Dumont Meeting Facility at Novotel Rio De Janeiro Dumont in Brazil
Novotel Rio De Janeiro Dumont

Location.
Near the airport, Novotel Rio De Janeiro Dumont is located in Rio de Janeiro's Downtown Santos Dumont Airport neighborhood and close to National History Museum, Consulate General of the United States Rio de Janeiro, and National Library. Nearby points of interest also include Museum of Modern Art and Arcos da Lapa.

Hotel Features.
Novotel Rio De Janeiro Dumont's restaurant serves breakfast, lunch, and dinner. A bar/lounge is open for drinks. Room service is available 24 hours a day. The hotel serves Buffet breakfasts (surcharges apply). Recreational venue amenities: a sauna and a fitness facility. This 4 star property has a 24 hour business center and offers small meeting rooms, a meeting/conference room, and audio visual equipment. Complimentary wireless and wired high speed Internet access is available in public areas. This Rio de Janeiro property has 2152 square feet of event space consisting of banquet facilities, conference/meeting rooms, and exhibit space. Guest parking is limited, and available on a limited first come, first served basis (surcharge). Additional property venue amenities: multilingual staff and laundry facilities. Extended parking privileges may be offered to guests after check out (surcharge).

Guestrooms.
149 air conditioned guestrooms at Novotel Rio De Janeiro Dumont feature minibars and laptop compatible safes. Accommodations offer city, ocean, or sea views. Furnishings include desks and sofa beds. Bathrooms feature showers with handheld showerheads. They also offer complimentary toiletries and hair dryers. Wireless Internet access is complimentary. Guestrooms offer multi line phones with voice mail. 32 inch LCD televisions have premium cable channels and free movie channels. Rooms also include windows that open and blackout drapes/curtains. Housekeeping is offered daily and guests may request irons/ironing boards.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.
  • There are no room charges for children 16 years old and younger who occupy the same room as their parents or guardians, using existing bedding.
  • All guests staying in hotel guestrooms must be registered with the hotel.

Some properties have extra fees for amenities or services that may apply even if you do not use them. Government fees or taxes also may be charged to you when you check in or check out. This property told us they will charge you for the following:

  • A 5 percent city/local tax will be charged
We have included all charges provided to us by the property. However, charges can vary, for example, based on length of stay or the room you book.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Self parking fee: BRL 20 per night
  • Valet parking fee: BRL 20 per night
  • Fee for high speed Internet (wired) in business center: BRL 30 per hour (rates may vary)
  • Buffet breakfast fee: BRL 31 per person (approximately)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.
  • There are no room charges for children 16 years old and younger who occupy the same room as their parents or guardians, using existing bedding.
  • All guests staying in hotel guestrooms must be registered with the hotel.

Some properties have extra fees for amenities or services that may apply even if you do not use them. Government fees or taxes also may be charged to you when you check in or check out. This property told us they will charge you for the following:

  • A 5 percent city/local tax will be charged
We have included all charges provided to us by the property. However, charges can vary, for example, based on length of stay or the room you book.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Self parking fee: BRL 20 per night
  • Valet parking fee: BRL 20 per night
  • Fee for high speed Internet (wired) in business center: BRL 30 per hour (rates may vary)
  • Buffet breakfast fee: BRL 31 per person (approximately)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.

Windsor Florida Hotel Meeting Facility at Windsor Florida Hotel in Brazil
Windsor Florida Hotel

Location.
Windsor Florida Hotel is located in Rio de Janeiro's Flamengo neighborhood, close to Palacio do Catete, Sugar Loaf Mountain, and Corcovado. Nearby points of interest also include Copacabana Beach and Museum of Modern Art.

Hotel Features.
Windsor Florida Hotel's restaurant serves breakfast, lunch, and dinner. A poolside bar and a bar/lounge are open for drinks. Room service is available 24 hours a day. A complimentary buffet breakfast is served each morning. Recreational venue amenities: an outdoor pool, a health club, a sauna, and a fitness facility. This 3.5 star property has a business center and offers small meeting rooms, secretarial services, and audio visual equipment. This Rio de Janeiro property has 9 square meters of event space consisting of conference/meeting rooms and exhibit space. Business services, concierge services, and tour assistance are available. Guest parking is complimentary. Additional property venue amenities: a rooftop terrace, multilingual staff, and laundry facilities.

Guestrooms.
312 air conditioned guestrooms at Windsor Florida Hotel feature safes and windows that open. Bathrooms feature complimentary toiletries and hair dryers. Wired high speed Internet access is available for a surcharge. In addition to desks, guestrooms offer direct dial phones as well as free local calls (restrictions may apply). Televisions have cable channels. Guests may request extra towels/bedding and wake up calls. Housekeeping is available daily.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Fee for high speed Internet (wired) in business center: BRL 25 per day (rates may vary)
  • Fee for wireless Internet in business center: BRL 25 per day (rates may vary)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Fee for high speed Internet (wired) in business center: BRL 25 per day (rates may vary)
  • Fee for wireless Internet in business center: BRL 25 per day (rates may vary)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.

Hotel Novo Mundo Meeting Facility at Hotel Novo Mundo in Brazil
Hotel Novo Mundo

Location.
Hotel Novo Mundo is located in Rio de Janeiro's Flamengo neighborhood, close to Aterro do Flamengo Park, Sugar Loaf Mountain, and Copacabana Beach. Nearby points of interest also include Museum of Modern Art and Arcos da Lapa.

Hotel Features.
Dining options at Hotel Novo Mundo include a restaurant and a coffee shop/café. A bar/lounge is open for drinks. Room service is available 24 hours a day. The hotel serves a complimentary buffet breakfast. This 4 star property has a business center and offers small meeting rooms, a meeting/conference room, and audio visual equipment. Wireless Internet access is available in public areas. This Rio de Janeiro property has 40 square meters of event space consisting of banquet facilities and conference/meeting rooms. Wedding services, concierge services, and tour assistance are available. Guest parking is limited, and available on a limited first come, first served basis (surcharge). Nearby parking is also available for a surcharge. Additional property venue amenities: multilingual staff and laundry facilities.

Guestrooms.
231 air conditioned guestrooms at Hotel Novo Mundo feature minibars and safes. Rooms are all accessible via exterior corridors. Bathrooms feature showers and scales. High speed Internet access is available. In addition to desks, guestrooms offer direct dial phones. Televisions have cable channels and complimentary TV Internet access. Guests may request hair dryers, hypo allergenic bedding, and extra towels/bedding. Housekeeping is available daily.



Notifications:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.



Notifications:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.

Caesar Business Botafogo Meeting Facility at Caesar Business Botafogo in Brazil
Caesar Business Botafogo

Location.
Caesar Business Botafogo is located in Rio de Janeiro's Botafogo neighborhood, close to Rio Sul Shopping Mall, Copacabana Beach, and Sugar Loaf Mountain. Nearby points of interest also include Corcovado and Parque Henrique Lage.

Hotel Features.
Caesar Business Botafogo's restaurant serves breakfast, lunch, and dinner. A bar/lounge is open for drinks. Room service is available during limited hours. The hotel serves a complimentary buffet breakfast. Recreational venue amenities: an outdoor pool and a fitness facility. This 4.5 star property has a business center and offers small meeting rooms and a meeting/conference room. Complimentary wireless Internet access is available in public areas. Guest parking is limited, and available on a limited first come, first served basis (surcharge). Additional property venue amenities: multilingual staff and laundry facilities. A total renovation of this property was completed in 2003.

Guestrooms.
110 air conditioned guestrooms at Caesar Business Botafogo feature minibars and safes. All accommodations have balconies. Bathrooms feature makeup/shaving mirrors and hair dryers. Wireless Internet access is complimentary. Guestrooms offer phones with voice mail. Satellite television is provided. Also included are windows that open and clock radios.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.

Some properties have extra fees for amenities or services that may apply even if you do not use them. Government fees or taxes also may be charged to you when you check in or check out. This property told us they will charge you for the following:

  • A 5 percent city/local tax will be charged
We have included all charges provided to us by the property. However, charges can vary, for example, based on length of stay or the room you book.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Self parking fee: BRL 20 per night

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.

Some properties have extra fees for amenities or services that may apply even if you do not use them. Government fees or taxes also may be charged to you when you check in or check out. This property told us they will charge you for the following:

  • A 5 percent city/local tax will be charged
We have included all charges provided to us by the property. However, charges can vary, for example, based on length of stay or the room you book.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Self parking fee: BRL 20 per night

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.

Windsor Plaza Copacabana Hotel Meeting Facility at Windsor Plaza Copacabana Hotel in Brazil
Windsor Plaza Copacabana Hotel

Location.
Windsor Plaza Copacabana Hotel is located near the beach in Rio de Janeiro's Copacabana neighborhood and close to Rio Sul Shopping Mall, Copacabana Beach, and Ipanema Beach. Nearby points of interest also include Sugar Loaf Mountain and Corcovado.

Hotel Features.
Windsor Plaza Copacabana Hotel's restaurant serves breakfast, lunch, and dinner. A poolside bar is open for drinks. Room service is available 24 hours a day. The hotel serves a complimentary buffet breakfast each morning in the restaurant. Recreational venue amenities: an outdoor pool, a health club, a sauna, and a fitness facility. This 3.5 star property has a business center and offers a meeting/conference room and audio visual equipment. Wireless Internet access (surcharge) is available in public areas and the hotel has an Internet point. This Rio de Janeiro property has event space consisting of banquet facilities and a ballroom. Complimentary shuttle services include a roundtrip airport shuttle at scheduled times and an area shuttle. Valet parking is complimentary. Additional property venue amenities: a concierge desk, multilingual staff, and laundry facilities. A total renovation of this property was completed in January 2000.

Guestrooms.
237 air conditioned guestrooms at Windsor Plaza Copacabana Hotel feature MP3 docking stations and minibars. Bathrooms feature separate bathtubs and showers, makeup/shaving mirrors, complimentary toiletries, and hair dryers. Wired high speed Internet access is available for a surcharge. In addition to safes, guestrooms offer multi line phones with voice mail, as well as free local calls (restrictions may apply). 20 inch plasma televisions have premium cable channels. Also included are blackout drapes/curtains and clock radios. Guests may request irons/ironing boards, hypo allergenic bedding, and wake up calls. A nightly turndown service is offered and housekeeping is available daily.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.
  • There are no room charges for children 10 years old and younger who occupy the same room as their parents or guardians, using existing bedding.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Fee for in room high speed Internet (wired): BRL 15 per day (rates may vary)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.



Notifications and Fees:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.
  • There are no room charges for children 10 years old and younger who occupy the same room as their parents or guardians, using existing bedding.

The following fees and deposits are charged by the property at time of service, check in, or check out.

  • Fee for in room high speed Internet (wired): BRL 15 per day (rates may vary)

The above list may not be comprehensive. Fees and deposits may not include tax and are subject to change.

Merlin Copacabana Hotel Meeting Facility at Merlin Copacabana Hotel in Brazil
Merlin Copacabana Hotel

Location.
Near the airport, Merlin Copacabana Hotel is located in Rio de Janeiro's Copacabana neighborhood and close to Rio Sul Shopping Mall, Copacabana Beach, and Sugar Loaf Mountain. Nearby points of interest also include Corcovado and Ipanema Beach.

Hotel Features.
Merlin Copacabana Hotel's restaurant serves breakfast, lunch, and dinner. A poolside bar and a bar/lounge are open for drinks. Room service is available 24 hours a day. The hotel serves a complimentary buffet breakfast in the restaurant. Recreational venue amenities: an outdoor pool, a sauna, and a fitness facility. This 3.5 star property has a business center and offers a meeting/conference room and business services. Complimentary wireless Internet access is available in public areas and the hotel has an Internet point. This Rio de Janeiro property has 40 square feet of event space. The property offers a roundtrip airport shuttle (surcharge). Complimentary guest parking is limited, and available on a first come, first served basis. Additional property venue amenities: a rooftop terrace, multilingual staff, and tour/ticket assistance. A total renovation of this property was completed in January 2011.

Guestrooms.
145 air conditioned guestrooms at Merlin Copacabana Hotel feature minibars and safes. Accommodations offer city or mountain views. Wireless Internet access is complimentary. In addition to desks and complimentary newspapers, guestrooms offer phones. Televisions have cable channels and free movie channels. Guests may request hypo allergenic bedding and wake up calls. A nightly turndown service is offered.



Notifications:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.



Notifications:

  • Parents traveling with a child under 18 must present the child’s birth certificate and photo ID (passport for foreign visitors) upon check in. If only one parent or legal guardian is traveling with the child, that parent or legal guardian must also present a notarized consent of travel signed by both parents. Visitors who plan to travel with children should consult with a Brazilian consulate office prior to travel for further guidance.

Select images of conference and meeting venues above for descriptions and more information.

Conference Venues for Meetings - Rio de Janeiro

We are conferences, conventions, meetings and events destination experts

Imagine. You've got a conference or vital sales meeting to organise. Or you've been asked to arrange an important family event. The venue? Rio de Janeiro. It's a daunting task. You know nothing about Rio de Janeiro. You've never been there. So how to you locate and book the best possible meeting venues in Rio de Janeiro? Where do you start? Right here, that's where!

The local answer in Rio de Janeiro local experts with global expertise

Trust us to give you the local guidance, expertise and help to ensure that Rio de Janeiro will meet and surpass your expectations in providing everything you need for a successful event. Whatever your event or venue requiremnents give us a call or enquire via this website. You can send us a brief or paste in all the information necessary from your RFP. Then relax while we get on with it!

Your trusted local Rio de Janeiro conference venue partner

Call us now or send in your details in complete confidence using the form on this page. The more information about your conference or meeting event you can provide, the better targeted our first line response will be. You can upload documents including Word, Excel or PDFs with details of your meeting or conference brief and one of our experienced team will swing into action within minutes on your behalf and will revert with options and prices. Conferences and meetings is what we do, so we can save you more than time and money - our experience, reliability and confident hands-on approach takes away the stress that naturally comes with the responsibility for making the right conference venue or meeting room arrangements for your event.